how we make the purchase orders account?

HOW WE MAKE THE PURCHASE ORDERS ACCOUNT?

First we open the Peachtree software and open our existing company and then for purchase order we click on the task menu then show this window

In this window when we click on the purchase order menu then show this window

In this window 1^ST step is to select the vendor

2^nd step is write the date and good thru date

3^rd step is to write the purchase order number

4^th step is to enter the quantity which we do the order

5^th step is to enter the item name which for which we gave the order

6^th step is to enter the per unit price of the item which we order

And after doing all this last step is to save this order

E.g.:

PURCHASES/RECIVE INVENTORY ACCOUNT:

When we click on the task menu then show this window

In this window when we click on the purchase/receive inventory then appears this window

1^st step is to select the vendor

When we select the vendor then show this window

2^nd step is to enter the date

3^rd step is to enter the invoice number

4^th step is to purchase order number then show this window

5^th step is to received quantity we enter the received quantity

After doing all this we save this.

How we maintain the inventory items?

How we maintain the inventory items?

First we open our existing company in Peachtree software and click on maintain menu and then show this window

In this window select the inventory items and then show this window .we do this for the sale and purchase of inventory without doing any changing

After selecting the inventory items then show this window

In this window we give the item id, description and in item class select the stock item .we select the stock item because we purchase or sale the inventory without doing any changes. After doing this, this window will appear

In this window, in general field we do the following things…

In price level we do the price level which will apply.

In last unit cost write the cost of last unit.

In cost method select the method which are we using? e.g FIFO mean first in first out in this method we first sale those units we first purchase. But in LIFO mean last in first out we first sale those units that we last purchase and also we select the weighted average method.

In UPC mean universal price code give

In item type we do the type that the item has which type e.g.; dangerous etc.

In location we enter the location where we keep our goods

In weight we enter the weight of item.

In GL Sale Acct do that account number.

In GL Inventory Acct also do that account number.

In GL Cost of sale Acct also enter that account number.

In minimum stock enter the stock after which level we do the order for new goods.

In reorder quantity we enter the reorder level.

In preferred vender id we do the id of the vendor from which we purchase the items.

In buyer id we enter the id of the buyer which is purchasing the goods from us.

After doing all this we move on the next field that is customer field then show this widow

In this window if we want doing the changes the we do the changes through the default setting.

How to maintain customers /prospects?

How to maintain customers /prospects?

First we open the Peachtree software and open our company and then show this window

In this window we click on the maintain menu and then show this window

In this window we click on the customers/prospects and then show this window

In this window we say HEADER FIELD to the upper part and TAB to the lower part and we enter the customers id, names and in general enter the contract name and also address and telephone no and after saving this show this window

After doing this click on the sale default column then show this window

In this window we enter the general sale account and in this next purchase order this is for that purpose that we receive the order for supplies the goods but still not supplied and next is resale code and last is pricing level. In pricing level we enter the price level according our will.

After doing all this we click on the payments defaults columns and then show this window

In this window show the address which we enter and also show the credit card number and expiry date

After doing this we click on the next column that is customer fields and then show this window

In this window we write the customer second contract number and also do the changes in existing fields

After doing this click on the last column that is history and then show this window

In this window show the last invoice date and his amount, last payment date and amount and last show the statement date.

How we set the default information?

After opening the Peachtree software we open our company and then go to the maintain menu and in maintain menu select the default information then show this window

In this window select the customer and then show this window

This window is for default setting and in this window we do the changes according to our requirements

In this window first head is the payment terms, and in payment terms head further heads are these...

C.D.O means cash on delivery and if we lick on this then show this window

In this window we do the changes according to our requirements

After doing this we select the next that is prepaid mean receive the amount advance.

Then next is due in number of days mean in how much days are due for payments,

Next is due on day of next month in after doing the changes then show this window

After doing this next is due at end of month and next is GL Sales Account and Discount GL Account and if these accounts are not then we add these accounts.

After doing the changes the next icon is Account Aging and clicking on this then show this window

In which we fill the all columns and set the dates. Remember first check the due and invoice date.

In which we fill the all columns and enters the all requirements.

Next we go to the finance charges and set the all columns according to their requirements

In which set the due days and discount rate and then minimum finance charges.

Set up a new company

Set up a new company

Step 1:

Firstly we will select Peachtree from the start menu to open Peachtree software and to setup a new company.

After opening Peachtree software the following window will appear:

Click the point to the following windows:

Step 2:

This is an introductory window for new company setup and will guide us through this process. We should be having information to go through this process: and then click next..

Step 3:

This window shows the information about the company this related to the company information. click next..

Step 4:

This window shows the chart of accounts which provide several methods for setting up new company and after selecting the own company and then click next..

Step 5:

This is related to the accounting methods to run the business and in this we select the accrual method and then click next..

Step 6:

This show the posting methods which we can use to process the transactions and un this select the real time mean record the transaction on the time of sales whether  cash received or not and then click next..

Step 7:

This is related to the accounting periods which describe our accounting period is of 12 months or not and then click next..

Step 8:

This window shows the monthly accounting periods and then click next..

Step 9:

This window shows that we set up the new company and then click the finish button.

Step 10:

After completing the whole process you will get this window

How to maintain charts of account?

How to maintain charts of account?

First of all we open the peach tree soft ware and open an existing company and then select the option maintain from menu bar then click the maintain option after use this option select the charts of account option.

After selecting charts of account the following window will appear.

When this window will appear then type your Account ID then press the tab button then type your Description and also enter the Account type. The accounts ID determine how the account is identified in the charts of accounts.

Select the Account type this option is very important account types is defined how to account will be located in financial statements.

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This window shows the type the account Id Description and Account type.

Enter the account ID 105 then press the tab button then enter the Description cash in bank then enter the tab button and select the Account type option.

If the account ID Description or Account type are wrong enter then enter the Wright thing  then following window will appear.

Click the change ID option then open a list of account and select the ID which are enter wrong then press the Alt and S both then save your account.

If any account deletes then press the delete option then following window will appear.

If we want to delete the account then press the Yes option and if we not delete the account then press the No option.

This window shows the inactive and deactivate.

Select the inactive option and check the accounts.

How to enter the beginning balances

After saving the different balances of charts of account we put the time period

In this window we click on the beginning balances and then show this window

In this window click on ok button and then show this window

In this window select the time period which we follow and click on ok button then show this window and in this we should have the account of retain earning and if we have not retain earning account then the software not save the account balances and in this we also enter new account

In this window we enter the balances of the accounts

In this window we enter the all balances and after entering all the balances show this window

After doing this click on ok button and it will saved